PAPER A
MINUTES OF RYDE TOWN COUNCIL’S FACILITIES AND ASSET
MANAGEMENT COMMITTEE HELD ON
TUESDAY 19 NOVEMBER 2019 AT THE TOWN COUNCIL CHAMBERS,
10 LIND STREET, RYDE, ISLE OF WIGHT, PO33 2NQ
Present:
Cllr Karen Lucioni (Chair), Cllr Henry Adams, Cllr Jim Moody, Cllr Lou
Temel, Cllr Ian Stephens and Cllr Tim Wakeley
In Attendance:
Jon Baker (Minutes) and Saskia Blackmore (Town Clerk)
1/19
PUBLIC QUESTION TIME
There were no questions raised.
2/19
APOLOGIES
Apologies were received from Cllr Nancy Farrell, Cllr Sue Lyons, Cllr Adrian Axford
and Cllr Michael Lilley.
3/19
ELECTION OF CHAIRMAN
Cllr Moody nominated Cllr Lucioni for the position as Chairman of the committee
and this was seconded by Cllr Temel. After a show of hands, it was unanimously:
RESOLVED:
THAT Cllr Karen Lucioni be elected as Chairman of the Facilities and Asset
Management Committee
4/19
ELECTION OF VICE CHAIRMAN
Cllr Adams nominated Cllr Moody the position as Vice Chairman of the committee
and this was seconded by Cllr Lucioni. After a show of hands, it was unanimously:
RESOLVED:
THAT Cllr Jim Moody be elected as Vice Chairman of the Facilities and Asset
Management Committee
5/19
DECLARATIONS OF INTEREST
There were no declarations made.
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6/19
TERMS OF REFERENCE
The proposed Terms of Reference was presented for discussion and members were
invited to make comment and possible amendments before it is taken to all members
at Full Council on 2 December 2019.
It was suggested that the Terms of Reference should include any liaison with other
organisations such as the Isle of Wight Council or Ryde Business Association
regarding any possible partnership working.
Members felt it was important to explore the practicality of taking on any new
services and commitments before the financial implications were considered. Any
consideration of the development of new services would need to be recommended
to Full Council and / or the Finance Committee as appropriate in order to be formally
agreed.
Members also proposed that there should be proper public consultation carried out
ahead of committing to the establishment any new services.
Any areas of environmental impacts of new services being established would be
included in the relevant quarterly reports provided by officers at each meeting. Such
reports would be generated by the establishment of a work programme.
RESOLVED:
THAT the proposed terms of reference for the Facilities and Asset
Management Committee be approved.
A copy of the proposed terms of reference is attached and form part of these
minutes.
7/19
SCHEDULE OF MEETINGS
Members discussed the proposed dates and times for the schedule of meetings in
2020. Whilst the dates were agreed, it was proposed and seconded that the time of
each meeting should begin at 2.00pm.
The schedule of meetings would therefore be on 20 January 2020, 20 April 2020,
20 July 2020 and 19 October 2020 all commencing at 2.00pm
RESOLVED:
THAT the schedule of meetings with a start time of 2.00pm be agreed.
8/19
MEMBERS QUESTIONS
Cllr Wakeley asked what the implications would be should the proposed terms of
reference not be agreed at Full Council.
Members were advised that whilst the committee would still exist, it would have no
powers and would therefore be unable to discharge its recommendations.
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9/19 DATE OF NEXT MEETING
RESOLVED:
THAT the next meeting of the Facilities and Assets Management Committee
will be held on Monday 20 January 2020 at 2pm in the Ryde Town Council
Chambers.
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RYDE
TOWN COUNCIL
Facilities and Assets Management Committee
Terms of Reference
At a meeting held on 4 November 2019 the Full Council established a Facilities and Assets
Management Committee. This Committee is a Standing Committee of the Council (Standing
Order 29) and as such will meet in public. A membership of 8 has been agreed by the Full
Council and the Chairman and Vice Chairman will be elected at this first meeting (Standing
Order 31) The Council also agreed that the responsibilities of the General Purposes Working
Party, Ryde in Bloom Steering Group and Allotments Management Committee will now be
absorbed into the new Committee. The Mayor and Deputy Mayor are ex-officio Members of
the Committee. The Committee has the power to appoint sub committees. This terms of
reference applies to all the Town Council’s property and assets, including the Network Ryde
premises at 147 High Street, Ryde.
The following terms of reference for the Committee are:
i.
That the Committee meets on a quarterly basis, with additional meetings arranged
if required.
ii.
That the Committee develops a work programme based on its responsibilities.
iii.
That the Committee undertake the following:
Monitoring, reviewing and approving policy and all matters concerned with the
obligations of the Council under Health and Safety legislation.
Monitoring and reviewing any risk assessments undertaken by the Town
Council if required.
Monitoring, reviewing and approving the Town Council’s Facilities
Management Plans.
Monitoring and reviewing the delivery of Town Council services, including
public conveniences, beach cleaning, decorative lighting, beach safety,
planting and watering, as required.
Monitoring and reviewing of the Town Council’s Register of Assets and Land
and Building Register.
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Oversight of the management and operation of the Town Council’s 5 allotment
sites.
Oversight of Ryde in Bloom and the power to co-opt community
representatives to assist with this project.
Consideration of any procurement matters delegated to the Committee by Full
Council.
Consideration of the development of any new services, witrh recommendations
to Full Council and/or Finance Committee as appropriate.
Liasion with other organisations regarding partnership working as appropriate.
Undertake public consultation as appropriate.
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